SharePoint Vs OneDrive : A Head-to-Head Comparison [2023]

In this fast-paced digital era, where collaboration and seamless file management are paramount, these two Microsoft powerhouses go head-to-head in a battle for supremacy. Whether you’re an individual looking for a personal cloud storage solution or a business seeking to optimize team productivity, our comprehensive comparison will unravel the strengths and weaknesses of SharePoint vs OneDrive. 

So buckle up as we dive into this epic clash of titans – because, by the end, you’ll have all the knowledge needed to make an informed decision that fits your unique needs like a glove. Let’s get ready to rumble!

SharePoint Vs OneDrive (Comparison Table)

SharePoint is a comprehensive platform for team and organizational collaboration.OneDrive is a cloud storage service provided by Microsoft that primarily focuses on personal and small-scale file storage and sharing.
SharePoint is marketed as an intranet/internet portal for business, designed for team and organizational collaboration, document management, and workflow automation.Marketed as a cloud storage service, primarily for personal file storage and simple collaboration.
SharePoint offers greater data storing capacities, making it ideal for larger-scale document management within teams and organizations.OneDrive supports file sizes up to 15GB, suitable for personal and smaller-scale file storage.
It offers advanced collaboration features like discussion boards, surveys, version control, and task lists, enhancing team productivity and communication.OneDrive provides basic collaboration features such as file sharing and co-authoring.
The SharePoint pricing depends on the chosen plan and organization size, making it scalable for different needs.OneDrive pricing also varies based on subscription plans and the size of the organization.
SharePoint provides effortless integration and syncing with Microsoft Office 365 tools, ensuring a unified experience across the ecosystem.OneDrive syncs seamlessly with Microsoft Office 365 tools such as Word, Excel, PowerPoint, and Outlook for integrated workflows.
It provides robust security features including item-level security permissions, encryption at rest, data loss prevention (DLP) policies, etc.It offers basic security features, suitable for personal use.
SharePoint offers site-level security, enabling administrators to assign permissions on a per-site basis, enhancing data ownership and access management within the organization.OneDrive allows file sharing with anyone outside of the organization, potentially reducing security control.

What is SharePoint?

SharePoint is a document management and collaboration platform from Microsoft. It allows organizations to create a central repository for all their documents, which can be accessed and edited by authorized users. 

SharePoint also provides features for tracking versions, managing permissions, and integrating with other Microsoft products.

Pros and Cons of SharePoint


  • Easy to Use: SharePoint is designed to be easy to use, even for those who are new to the software. It has a simple and intuitive user interface that makes it easy to navigate and quickly find the tools and features you need. 
  • Flexible Deployment Options: SharePoint offers a variety of deployment options, allowing organizations of any size to benefit from its capabilities without having to invest heavily in hardware and infrastructure. Organizations can deploy SharePoint on-premise, in the cloud, or as hybrid environments. 
  • Increased Collaboration: One of the biggest benefits of SharePoint is its ability to facilitate collaboration among teams and individuals, both within an organization and outside it. With features such as document sharing, file synchronization, task lists, discussion boards, blogs, wiki pages, calendars, workflow automation, etc., it provides users with powerful tools for working together on projects in real-time. 


  • High Cost of Implementation: Implementing a comprehensive SharePoint solution can be expensive due to the cost associated with purchasing licenses and hardware as well as developing customizations or integrating third-party solutions. This makes it difficult for small businesses with limited budgets to leverage the full potential of SharePoint. 
  • Complex and Overwhelming: Although it is designed to be easy to use, the sheer number of features and options available in SharePoint can make it overwhelming for users who are not familiar with the software. This can lead to users not taking full advantage of all that SharePoint has to offer, or worse, not using it at all.

What is OneDrive?

OneDrive is a cloud storage service that allows users to save and share files online. OneDrive is part of the Microsoft Office 365 suite of productivity tools and can be accessed via the web or through apps for mobile devices. 

OneDrive offers users 5GB of storage for free, with paid plans starting at 50GB. OneDrive can be used to store any type of file, including photos, videos, documents, and more. 

Additionally, OneDrive also offers integration with other Microsoft products, such as Word, Excel, and PowerPoint, making it a convenient way to store and share files across devices.

Pros and Cons of OneDrive


  • OneDrive makes it easy to store, access, and share documents, photos, music, and other files across multiple devices and platforms.
  • It has strong security protocols in place to protect your data from unauthorized access or theft.
  • Offers the ability to sync files across devices for offline access.


  • OneDrive can be slow at times due to the large amounts of data being stored on its servers.
  • There are certain limitations regarding file types that can be stored within OneDrive such as no executable files allowed.

Key Differences Between SharePoint and OneDrive

  • Differences in the Marketing: OneDrive is basically marketed as a cloud storage service, while SharePoint is marketed as an intranet or internet portal for business.
  • Data Storing Capacities: SharePoint has greater data storing capacities than OneDrive which supports file sizes up to 15GB.
  • Websites, Apps, and CMS: There are a number of website-building apps available with SharePoint such as WebParts, which allow you to create complex websites with custom functionality while OneDrive does not have this type of feature/functionality available to its users.  Additionally, both services offer a Content Management System (CMS) that allows you to manage content within the platform.
  • SharePoint vs. OneDrive – Security Features: SharePoint offers more robust security features than OneDrive which includes item-level security permissions, encryption at rest, data loss prevention (DLP) policies, and more.
  • Ownership and Access Management of Data:  Sharepoint allows you to manage data ownership and access better than OneDrive. It provides site-level security, which allows admins to assign permissions to users on a per-site basis. This makes it easier to manage who has access to what data within the organization. Whereas OneDrive allows users to share files with anyone outside of the organization which can be less secure.
sharepoint vs onedrive table

Which One is Better for Personal Use – SharePoint or OneDrive?

There are a lot of factors to consider when choosing between SharePoint and OneDrive for personal use. Here are some key points to keep in mind:

OneDrive is best for individuals who need a simple, straightforward way to store and share their files. It is easy to use and can be accessed from anywhere.

SharePoint is better for those who need more collaboration features and prefer to work within a team environment. It offers a variety of tools for managing documents, tasks, and projects.

Both platforms offer robust security features, so you can rest assured that your data will be safe.

Ultimately, the best platform for you will depend on your specific needs and preferences. If you’re not sure which one to choose, try out both and see which one works better for you.

SharePoint versus OneDrive: Which One is Better for Business Use?

When it comes to business use, SharePoint and OneDrive both have their advantages. SharePoint is better for businesses that need to collaborate on projects and share documents, while OneDrive is better for businesses that need to store and share large amounts of data.

SharePoint provides businesses with an organized way to keep files and documents in one place. It also features workflow automation, data visualization, analytics, and collaboration tools.

OneDrive is better for businesses that need to store and share large amounts of data quickly and securely. It also offers advanced security features such as two-factor authentication and encryption. Both platforms are excellent options for business use depending on the needs of the company.

The Future of SharePoint and OneDrive

When it comes to the future of SharePoint and OneDrive, there is a lot to be excited about. Both platforms are constantly evolving and becoming more user-friendly and feature-rich.

One of the biggest changes on the horizon for SharePoint is the new SharePoint Home experience. This will make it easier for users to find and access the content and information they need when they need it. The new home experience will also include new features such as activity streams, quick links, and suggested sites.

Another big change coming to SharePoint is the integration of MS Office 365 Groups. This will allow users to create groups for collaboration, communication, and file sharing within Office 365. Groups will have their own dedicated workspace within SharePoint, making it easy to access all of the group’s content in one place.

As for OneDrive, the future looks just as bright. OneDrive for Business is constantly being improved, with new features being added on a regular basis. In addition, Microsoft is working on making OneDrive even more integrated with Office 365 and other Microsoft products and services.


When it comes to comparing SharePoint vs. OneDrive, there are a few key points to consider. First and foremost, both offerings are part of the Microsoft 365 suite and are designed to help users store and share files. However, SharePoint is geared more towards businesses, while OneDrive is better suited for individual users.

SharePoint offers a number of features that make it ideal for businesses, such as the ability to create custom libraries and lists, as well as support for team collaboration. OneDrive, on the other hand, is simpler and easier to use, making it a good choice for individuals who don’t need all the bells and whistles offered by SharePoint.


What is Better, OneDrive or SharePoint?

It really depends on your needs. If you’re looking for a comprehensive solution for storing and sharing files within a business environment, then SharePoint is the way to go. However, if you’re an individual user who just needs a simple way to store and sync your files across devices, then OneDrive may be a better fit.

Do SharePoint and OneDrive Use the Same Storage?

Yes, SharePoint and OneDrive are integrated into Microsoft 365 (formerly Office 365), and they both use the same underlying storage infrastructure called Microsoft 365 storage.

What Exactly Does SharePoint Do?

SharePoint is a web-based platform that serves as a central hub for team and organizational collaboration. It allows users to create and manage document libraries, lists, web pages, and custom applications.

Is OneDrive dependent on SharePoint?

OneDrive is not dependent on SharePoint, but it can be integrated with SharePoint for enhanced document management and collaboration features.

Can SharePoint be Shared Externally?

Yes, SharePoint can be configured to allow external sharing. Organizations can define external sharing policies, allowing them to share documents, folders, or entire SharePoint sites with external users such as clients, partners, or vendors.

Is it Better to Share Files With OneDrive or SharePoint? 

Use OneDrive for personal or small-scale sharing and SharePoint for larger team and organizational collaboration with document management and customization needs.

Basir Saboor

Basir Saboor is a dedicated writer with over 7 years of expertise in researching and disseminating information on technology, business, law, and politics. His passion lies in exploring the dynamic landscape of technology, tracking the latest trends, and delving into the intricacies of the ever-evolving business world. As a firm believer in the influential power of words, he crafts content that aims to inspire, inform, and influence.

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